Contract Administrator - #44482

About TMEIC Europe

TMEIC drives industry around the world through a comprehensive offering of unique systems solutions including variable frequency drives, motors, generators, flywheels, photovoltaic inverters, BESS inverters and advanced automation systems for a wide range of industrial and energy applications. TMEIC was established in 2003 through the integration of the industrial systems divisions of Toshiba Corporation and Mitsubishi Electric Corporation.

General Role Description

Support the Project Manager in the execution and coordination of new equipment projects and primarily lead on field service and commissioning activities. The role is responsible for ensuring effective project execution by coordinating technical teams, monitoring progress, and supporting project controls activities.

Role Accountabilities

Client Communications

• Support the Project Manager in managing communications with clients and external stakeholders
• Participate in internal and external project meetings, particularly related to execution and commissioning activities
• Ensure clear, timely, and structured communication across all involved parties
  
  

Project support and coordination

• Provide valuable contribution to the Project Manager to coordinate cross-functional project teams, including parent company resources and suppliers, for successful execution of projects, ensuring that company objectives are met using the established quality process
• Identify opportunities and provide recommendations to business units for improvements in sales management and project execution processes
• Provide timely updates on project performance, integration of corporate business project processes, market trends, project status, and client relationship issues to business unit, company, and parent company management
• Coordinate cross-functional activities, including engineering, procurement, field service teams, and suppliers
• Ensure alignment between project stakeholders to support timely and efficient project execution
• Provide regular updates on project status, risks, and execution challenges to the Project Manager
  
  

Project Controls and Reporting

• Support the monitoring of project progress against schedule, budget, and contractual milestones
• Prepare periodic project reports, including progress updates and KPI tracking
• Maintain and update project planning tools (e.g., Gantt charts, MS Project schedules)
• Assist in tracking variations, changes, and project documentation in line with company procedures
• Support data collection and reporting for project financials, revenue recognition, and billing status
  
  

Field Service and Commissioning Coordination

• Coordinate and monitor field service and commissioning activities, both on-site and remotely
• Support the mobilisation planning of field personnel and ensure readiness of resources
• Assist in the preparation and review of commissioning documentation, procedures, and checklists
• Monitor commissioning progress and ensure timely reporting from site teams
• Manage communication flow between site personnel and the project team, including reporting of punch lists, technical issues, and non-conformities
  
  

General Employee Accountabilities

• Bring full effort to bear on tasks assigned by manager
• Give manager best advice and provide proactive feedback
• Give earliest notice when work cannot be delivered as specified
• Cooperate and collaborate with peers and interact cross-organisationally as required
• Exemplify Company Core Values: Teamwork and Accountability, Integrity, Client Focus, Driving Improvements
• Comply with all Company policies, practices, procedures, and applicable regulations
• Proactively recommend viable improvements
• Ensure effective utilization of business tools and processes
• Give earliest notice when work cannot be delivered as specified
• Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
• Exemplify Company Core Values: Teamwork and Accountability, Integrity, Client Focus, Driving Improvements.
• Comply with all Company policies, practices, and procedures and all regulations and laws
• Recommend viable improvements proactively
• Ensure effective utilization of business tools and processes
  
  

Minimum Qualifications

• 2 years of experience in project support, field service coordination, commissioning, or similar roles
• Basic understanding of commissioning processes and field execution activities
• Proficiency in MS Office tools (Excel, PowerPoint, Outlook) and familiarity with MS Project
• Strong organisational, communication, and coordination skills
• Ability to work in a multicultural and cross-functional environment
• Availability to travel domestically and internationally as required (approximately 2030%)
• Fluency in English language
  
  

Preferred Qualifications

• Experience in Oil & Gas, Energy, or Industrial systems projects
• Familiarity with remote commissioning activities and site coordination
• Basic understanding of contract structures and project commercial aspects
• Knowledge of project management methodologies or certifications (e.g., PMP, IPMA even in progress)
• Experience working in international project environments