Global Banking - Executive Assistant - #48073

Italy Business management, administration and support, Investment Banking Investment Bank

Job Reference #

336689BR

City

Milano

Job Type

Full Time

Your role

We are looking for a professional, degree-educated Executive Assistant with at least five years’ experience supporting at C-suite / senior level within the international financial industry to support the Country Head of Italy.

The role would suit someone who looks to thrive and add value whilst working in a demanding, diverse, fast-paced and high-profile international environment. The ability to multi-task, prioritise, exercise sound judgement and discretion is key to the success of this role.

Core Responsibilities:

• ensuring the smooth, seamless management of the Country Head of Italy’s office, working autonomously and in collaboration with the Head and his Chief of Staff. Gatekeeping both in person and over the phone.
• advanced, proactive diary management, facilitating swift set-up of all client meetings both internal and external, whilst applying good judgment and an understanding of competing priorities.
• meetings, conference calls, web conferences set-up and moderating – internally and externally.
• professional client handling and relationship building with all clients, bankers and committee groups.
• email and man management (where applicable). There will be a need for the successful candidate to manage the inbox daily and alert the Head to that which needs his attention.
• effective travel planning and management; production of accurate itineraries; plans A to Z; able to navigate systems well and apply good judgment on how to optimise the Country Head’s time.
• a small amount of personal admin will also be required.

Your team

You will be working in the Investment Bank in Milan supporting the Country Head of Italy in his many responsibilities

Your expertise

• excellent written and spoken Italian and English skills are pre-requisite.
• confident in your ability as an outstanding Executive Assistant at the top of your game
• exhibits a positive, common sense, constructive attitude to drive schedules and help manage time effectively
• polished, professional approach, calm and composed manner, ability to work well in a pressured environment, managing constant changes, deadlines and priorities
• partners effectively with peers and colleagues at all levels
• dedicated, proactive, inquisitive personality, ability to predict needs and / or effects of actions in advance
• strong work ethic as well as an elevated level of confidentiality and ability to develop and support successful relationships with internal and external individuals at all levels. Is driven and can manage expectations through communicating proactively and often across different hierarchies
• can follow up without prompting and keep one step ahead of arrangements and requirements and displays effective use of initiative and follow through to completion
• has a high level of diligence and delivers high quality results
• a collaborator who can also work autonomously
• has a sound understanding of the culture of both Investment Banking and Italian corporates. Can quickly grasp the political landscape and key people within organisations
• solution-orientated analytical person with an ability to think creatively
• in depth understanding of regulated environment, with solid risk culture
• excellent technical skills, with particularly good knowledge of Microsoft Outlook, Excel, Word and PowerPoint as well as administrative systems (travel / expense booking systems, VC, telephone conference, web conferences, etc.)
• early-adopter for new technologies, including AI

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers

Salary information

The indicative gross base salary range as a full-time equivalent role:

• Italy min EUR 60000 - max EUR 80000 /annum

The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.