Gallery Assistant / Sales Assistant - #52110

The Gallery Assistant provides comprehensive administrative, sales, research, and operational support to the Senior Director and gallery. This role plays a key part in facilitating artwork sales, managing client and artist-related documentation, conducting market research, supporting exhibitions, and maintaining the gallery library and research resources.

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple priorities within a fast-paced gallery environment. A strong interest in modern and contemporary art, combined with excellent communication and administrative skills, is essential.

Key Responsibilities

Sales & Business Development Support

• Assist with the sale of artworks from the gallery's global inventory, with a particular focus on exhibition material presented through the Rome gallery.
• Support secondary market consignments and related sales initiatives.
• Collaborate closely with local and international sales teams to support business development opportunities.
• Prepare and distribute artwork offers, ensuring timely follow-up and accurate record keeping.
• Prepare sales presentations, client proposals, exhibition presentations, and project materials.
• Coordinate and maintain contractual documentation, including consignments, loans, agency agreements, and artist-related contracts.
• Conduct market research and analysis to support artwork valuations and sales strategies.
• Provide administrative support to the Director and senior team as required.
• Maintain accurate records and documentation while ensuring confidentiality and professionalism at all times.
  
  

Library & Resources

• Maintain the Rome gallery library and associated research resources.
• Oversee cataloguing, organisation, and accessibility of library materials.
• Respond to staff requests regarding library resources, acquisitions, and research materials.
• Research and recommend relevant exhibition catalogues, monographs, and publications to support gallery programmes and artist representation.
• Ensure library records remain accurate and up to date.
  
  

Artist Liaison Support

• Assist with communications and coordination between the gallery and artist studios.
• Support artist-related projects, exhibitions, and administrative requirements.
• Help ensure accurate documentation and timely follow-up on artist-related matters.
  
  

Requirements

• University qualification in art or art business, or comparable professional experience.
• Strong knowledge of art history, with a focus of modern and contemporary art.
• Prior professional working experience.
• Excellent verbal and written communication skills.
• Excellent administrative organizational skills.
• Experience in managing varied activities simultaneously, with the ability to effectively prioritise tasks and complete work efficiently and accurately in a deadline-driven environmentImpeccable organisational skills.
• Good attention to detail.
• Ability to maintain confidentiality of information.
• Must be able to work independently and exercise judgement as needed.
• Highly detail-oriented.
• Excellent proofreading skills.
• Foreign language skills.
  
  

Desirable Qualifications

• Experience/Familiarity with digital art resources and databases
• Proficiency in Microsoft Office Suite (for PC) and Google Docs
• Familiarity with Adobe Suite (InDesign